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Data Entry Sales Coordinator

Data entry and customer service position. Provide support to representatives and customers with pricing information on parts and systems by performing the following duties.

Essential Duties and Responsibilities

  • Provides customers with part information, price and availability
  • Enter orders for spare parts and units placed directly from customer or representative
  • Expediting information on orders which includes stock, delivery, shipping, tracking, change orders and proofs of delivery
  • Preparing paperwork for export orders including Proforma Invoices, Commercial Invoices, NAFTAs, Canadian Invoices and SEDs
  • Preparing shipping Bills of Lading (BOL)
  • Quotes for parts and units
  • Invoicing of parts/units and printing of invoices/credits daily
  • Issue credits for parts and units
  • Runs daily order report and maintains associated spreadsheet
  • Act as backup to Office Manager
  • Application follow-up with representatives
  • Quotation follow up
  • Provide accounting support relative to customer credit problems or over credit limit, payment applications, approving new credit applications and aged receivables
  • Maintains Unit order spreadsheet
  • Adhere to work instructions and SOP's in accordance with ISO 9001

Other duties may be assigned.


  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Work authorization (Required)
  • Manufacturing: 1 year (Preferred)
  • Customer service: 1 year (Preferred)
  • Data entry: 1 year (Preferred)


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Hours: Full-time, 40 hours per week

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Date Posted: February 13, 2024
2150 Elmwood Avenue · Buffalo, NY 14207